Executive Assistant to CMO/ VP Ops

Oakland, California

  • Posted in Oakland, California
  • Posted on September 13, 2017
  • Salary Salary and benefits
  • Jobtype fulltime

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Job Description

As the Executive Assistant to the CMO/VP Ops you are providing direct, high-level confidential support to these Senior Executives. You will manage correspondence, calendars, meeting minutes taking, etc. You will also work with other administrative support staff to ensure adequate coverage for reception desk as needed.

Looking for a satisfying career? Help frail, low-income seniors to live well by bringing your administrative support skills to Center for Elders’ Independence (CEI). CEI provides a comprehensive healthcare program called Program of All-inclusive Care for the Elderly (or PACE) so that seniors with complex healthcare needs can stay healthy and strong and continue to live independently at home in their communities. 

Founded in 1992, Center for Elders’ Independence has earned the reputation as the one of the premier safety net organizations and community resources for seniors and healthcare in the East Bay. CEI's interdisciplinary team approach to care planning and care implementation provides high quality, affordable, integrated health care services to the elderly.

Here is what employees say about working at CEI: 

“I like the sense of altruism I see in everyone who works for CEI. Everyone focuses on the participant and they do their best to make our participants’ lives better.”

“The overall mission of PACE is really interesting. It’s where healthcare is going in the future, with patients having their care coordinated.” 

 “Working at CEI has got me thinking more about aging and human rights issues. My favorite part is getting to know the participants.”

 Executive Assistant responsibilities will include

  • Drafting correspondence including: emails, talking points, reports, etc.
  • Travel arrangements and meeting coordination/logistics as well as taking meeting notes.

  • Managing expense reporting and reconciliation.

  • Serve as internal liaison between the CMO & external entities and internal staff.
  • Manage complex executive calendar and appointment setting.
  • Collaborate with other team members to provide coverage for Reception desk breaks, vacations, etc.


  • Intermediate-to-advance proficiency level of use/knowledge of MS Excel, Outlook, Word PowerPoint, etc., and office equipment.
  • Minimum of three-years direct senior level C-Suite administrative support.
  • Highly organized, self-starter able to demonstrate independent judgment and maintain confidentiality.
  • Experience working in health care desired.
  • Experience in managing multiple projects and competing deadlines.
  • Experience projecting and maintaining good customer service skills in all situations.
  • Proven time management skills.







































  • Posted in Oakland, California
  • Posted on September 13, 2017
  • Salary Salary and benefits
  • Jobtype fulltime

Jobs at Center for Elders' Independence

Center for Elders' Independence (CEI) is a non-profit Program of All-inclusive Care for the Elderly (PACE).  We are a health plan for seniors age 55 and older who prefer not to move into a nursing home but whose health problems make it impossible for them to stay at home without the help of caregivers. 

CEI is a recipient of a Best Practices Award for Innovation in Long-Term Care from California Department of Health Care Services. Our staff is committed to creating a patient-centered environment for the Participants we serve, with a strong interdisciplinary care team focused on providing quality comprehensive care. We offer employment opportunities in a variety of settings including 4 care centers in locations in the East Bay. CEI provides comprehensive medical care with case management, socialization, homecare, and transportation services to help maintain seniors' independence while living in the community.